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VideoManager + Setup Menu Help Topics

 Currency Settings

Category Settings

Language Settings

Format Settings

Method of payment Settings

Stock type Settings

Rent X Get Y Free Settings

Special Prize day Settings

Address and phone Settings

Closing day Settings

Edit membership form Settings

Edit E Mail information Settings

Insurance Settings

Rental rates Settings

Rewind charge Settings

Rental tax Settings

New user Settings

Modify user Settings

Delete user Settings

Add/Remove Misc item Settings

Add/Remove Misc rental item Settings

Delete old data Settings

Default Settings

General Settings Page

Preferences Page

Print settings Page

Setup wizard Settings

 

Currency Settings

            To setup the currency symbol. The currency symbol should not be greater than 3 characters.

            The currency screen is as shown in Fig 6.

 

                                                 

Fig 6. Currency Symbol

Category Settings

        This menu adds  video categories. Provision is there for deleting the added fields from the database. When the OK button is clicked the contents shown in  the list will be updated to the database.

Category Settings Screen is shown in Fig 7.

Fig 7. Add Category

 

Language Settings

This menu helps us to add  videos  in different languages. Provision is there for deleting the added fields from the database. When the OK button is clicked, the contents shown in the list will be updated to the database.

Language Settings Screen is shown in Fig 8.

                                     

Fig 8. Add Language

Format Settings

This menu adds Video formats. Provision is there for deleting the added fields from the database. When the OK button is clicked, the contents shown in the list will be updated to the database.

Format Settings Screen is shown in Fig 9.

                                     

Fig 9. Add Format

Method of payment Settings

This menu adds payment methods. Provision is there for deleting the added fields from the database. When the OK button is clicked, the contents of the list will be updated to the database.

Method of payment Settings Screen is shown in Fig 10.

Fig10. Add Method of Payment

  Stock type Settings

This menu adds stock types for different stock item. Provision is there for deleting the added fields from the database. When the OK button is clicked, the contents of the list will be updated to the database.

Stock type Settings Screen is shown in Fig 11.

                                     

Fig11. Add Stock Type

Rent X Get Y Free Settings

Here we can rent a customer X videos and the customer is offered Y free. Provision is also there to disable this offer. Rent X Get Y Free Settings screen is as shown in the Fig 12.

Fig12. Rent X Get Y Free

Special Price day Settings

        Here in this menu, we can set the special rate for videos in a particular day. That is we can set 50% off for videos, 150% of the video Rate etc. Special Rate settings is as shown in the Fig 13.

Fig13. Special Price days

 

Address and Phone Settings

Here we can set the address and other details about the Video Shop. This information is used by the software for printing the receipts header and E-mailing the owner details to the Customer. A sample entry is as shown inFig14.

                              Fig14.  Address and Phone Number

Closing day Settings

Here we can set the closing day settings. This information will be used to set the closing day details when printing receipts. Please note that this details is not used for any video rental specific calculations. The closing day dialog box  is as shown in Fig 15.

Fig15. Closing Day

Edit membership form Settings

Here we can set the membership form template. This information will be appended to the customers membership form while displaying and printing the customer membership form details. Membership form dialog is as shown in Fig 16.

 

                                     

Fig16. Edit Membership Form

Edit E- mail information Settings

This information is the content of the E- mail. Depending on the subject, the content matter will change from time to time. Signature identifies the person who send the E-mail (usually the owner name and shop name). E- mail information dialog is as shown in the fig 17.

Fig17. E- mail Info                   

Insurance Settings

You can add insurance to the rental item. The insurance charge will be the specified percentage of the rental item. You can disable the insurance item by setting the field to 0. Insurance dialog box will be as shown in the Fig 18.

Fig18. Insurance On Rentals

Rental rates Settings

    In this dialog box we can give the rental rates. Rates are classified as Rate A, Rate B, Rate C and Rate D. The owner of the Video Library can choose the meaning of the rates (eg Most recent, Old etc.). Up to seven days we can specify the rental rates for each Rate type and for each media format. After the specified days all the late returns will be charged late fee for each day in addition to the specified day charge. If the charges are all the same for each days, set the 1 Day charge for all the other fields. The checkbox “Apply 1 Day Rate  to All fields” can be used when 1Day charge is the same as all days as well as for all rates. The Late charge for each rate type and for each format can also be specified. “Apply Late Rate  to All” is used specifically when late charge for all Rate Types is the same. Similarly reservation  charge for each rate type and for each format can also be specified. When the option ” Validate All The Fields” is enabled, it checks for the validity of the fields such as N day rate should be greater than or equal to N-1 day rates. Fig 19 shows Rental rates dialog box.

                                                                       Fig19. Rental rates dialog

           

Rewind charge Settings

You can charge for rewinding the Cassette item. The rewind charge will be specified in the currency of the owners choice usually the country currency.  Fig 20 shows the Rewind charge dialog box.

Fig 20. Rewind Charge Dialog

 

Rental tax Settings

Here in this menu you can specify the rental tax details. You can specify up to two types of rental taxes. Provision is there for not specifying any taxes. All the settings specified here will be automatically taken into account while renting the Video item. Fig 21 shows the Rental tax settings.

Fig 21. Rental Tax Dialog

 

New user Settings

Here the administrator or a user having administrator rights can add a user. Provision is also there for setting various permissions such as modifying the setup, printing the reports, viewing the reports etc. Fig 22 shows the New user dialog box.

                                                         Fig 22. New User Dialog

 

Modify user Settings

Here the administrator can modify the user name , password , rights etc. When the user clicks the modify user settings, a dialog box will be provided as shown in Fig 23 which contains the List of all users.

                                                        Fig 23. List Users Dialog

  Click on the specific user whose settings has to be changed and then click OK. Another dialog box will appear as shown in Fig 24. Change the settings and click Save.

Fig 24.  Modify User Dialog

 

Delete User Settings

Delete User:  Here the administrator can delete the user. All the details of the user will be deleted. After selecting the user, click OK to get the Delete User screen which is shown in the Fig 25.

Fig25. Delete User Dialog

Add/Remove Misc item Settings

Here the owner can add miscellaneous items which is specific to his video library. This include income item , expense item , asset item, liability item etc. Some examples are Video To VCD conversion , VCD Cleaning etc. Add Misc Item screen is as shown in Fig 26.

Fig26. Add Misc Item

Add/Remove Misc Rental Item Settings

Here the owner can add miscellaneous rental items which is specific to his video library. This include rental items such as Generator, Video Camera, VCR etc. Add Misc Rental Item screen is as shown in Fig 27

                                                 

Fig27.  Add Misc Rental Item

Delete old data Settings

This will delete the old data before the date specified. Please note that this will delete only the data before the specified date and that includes the rentals, sales, other logged data within the date specified etc. Delete old data settings is shown in Fig 28.

Fig 28. Delete Old Data

Default Settings

Here a property sheet dialog box will be provided which contains property pages such as General settings page, preferences page, print settings page. The description regarding each page is given below.

General Settings Page          

General settings page contain information such as backup/automatic backup, Compact/automatic compacting the database etc. It also contain the settings for bypassing the login screen and attaching the extension application to the VideoManager. General settings page is as shown in the Fig 29.

                           Fig 29. General Settings Page

 

Preferences Page      

            Preferences page contains customer default settings, mail server settings and picture folder path settings. Customer default settings includes membership type, default membership fee, default security deposit and print membership form automatically. Mail server settings includes mail server address. The default mail server port is assumed. Provision is also there to set the picture path. Please note that if you Networked VideoManager application, you have to set the Network computer name+ share folder +path name. Eg : \\ComputerName\Pic .Preference settings page is as shown in the Fig 30.        

                                     

Fig 30. Preferences Settings page

Print settings Page    

Print settings page contains all the default print settings for windows and DOS Mode. These include, number  of copies to print, rental receipt/sales receipt printing mode, print dialog box by pass, mode of printing ie Windows or DOS mode, Receipt settings and default receipt printer name. Receipt settings includes shop name, time, phone number, footer text, closing day and spacing between the lines. Preference settings page is as shown in the Fig 31.     

 

                                 Fig 31. Print Settings Page

Setup wizard Settings

            This will invoke the setup wizard. Setup wizard runs all the important settings screen in one place so that user will get a chance to update all the settings in less effort. Please note that if you click Cancel in any dialog box the operation stops with that dialog box itself.